Eventogy

Open a new event, set your dates, and lay out the program in minutes. In Eventogy, you build tracks and sessions, define formats (keynote, panel, workshop, 1:1), and let the scheduler propose times and rooms based on capacity and speaker availability. Add private meetings with matchmaking rules, then map rooms with a drag-and-drop layout so AV, seating, and stage setups are clear. Reserve hotel blocks, collect travel details, and enforce deadlines for arrivals and transfers. Create sponsor packages with deliverables and assets (logo placements, lead quotas, session rights), assign owners, and track fulfillment. Lock roles and permissions so producers, vendors, and approvers each see only what they need.

Publish a branded site and registration flow without touching code. Set ticket types, price tiers, promo codes, taxes, and capacities; enable waitlists and refunds. Build custom forms for dietary needs, accessibility, and consent. Import existing invitees, segment VIPs and speakers, and generate unique QR passes. Connect MailChimp or Marketo to sync lists, trigger drips, and stamp campaign IDs; send confirmations, calendar holds, and reminders automatically. Use social links with UTM tags to see which channels drive signups. Preview the attendee app so your schedule, maps, and messages render cleanly on iOS and Android before launch.

On the day, check in guests with mobile scanners, print badges on demand, and watch capacity updates in real time. Push last‑minute room changes to everyone’s phones. Run live polls and moderated Q&A in sessions; enable upvoting so presenters focus on what matters. Exhibitors scan badges for instant lead capture; notes, scores, and follow‑ups sync to their team. Track sponsor impressions, session attendance, and booth traffic against promised metrics. Coordinate vendors with timed tasks for load‑in, catering drops, and cleanup, all tied to the master run‑of‑show. Manage travel changes and notify impacted attendees immediately. Keep scanning even if Wi‑Fi drops; data syncs when you reconnect.

Afterward, send branded surveys by segment and test subject lines to boost response rates. Review a single dashboard with registrations, show/no‑show, engagement, session ratings, and NPS. See how each person progressed through their journey—registered, checked in, engaged, converted—and score readiness for sales. Export records or pass them straight to your CRM or marketing automation for nurture. Share recordings and slides in a gated library, then clone the event to reuse forms, agendas, and branding. Set data retention rules, honor opt‑outs, and archive vendor contracts so your next event starts with momentum, not guesswork.